Stationery

The UA Stationery Guidelines reflect the look, feel, and flexibility of the UA brand, and are meant to provide clear processes and cost efficiencies as you order your new stationery. The University of Arizona contracts with WestPress and Fast Design for your official UA stationery. Please use the online system through uaccess.arizona.edu or go through UA Printing Services for all stationery that contains the UA’s trademarks.

Colleges, departments, and programs should plan your transition to the updated stationery package when the natural cycle requires replacement of business cards, letterhead, and envelopes. The campus community is not expected to discard its older version of stationery.


Who Can Order Stationery?

Every UA department or unit may order letterhead and envelopes. UA employees may carry an official UA business card that states his or her name, title, and campus affiliation. As a UA employee, you are the best brand advocate and representation of the UA brand to the world. The University of Arizona staff currently and will continue to order business cards and additional stationery through Arizona BuyWays, via uaccess.arizona.edu. This process allows you to customize an online template with your relevant contact information and submit orders through our contracted stationery vendor, WestPress. 


How to Order Stationery Through UAccess

  1. Go to UAccess (uaccess.arizona.edu)
  2. Go to “Financials”
  3. In Transactions, in Purchasing, go to “Shop Catalogs"
  4. Log in with your UA NetID and password. You are now in Arizona BuyWays
  5. Scroll down to “Office/Computer” and click on “WestPress Stationery Products”
  6. You will be connected to WestPress via “PunchOut”
  7. Go to "Catalog of Products"
  8. Click the appropriate folder
  9. Locate the stationery order form that you would like to use
  10. Fill out form, update/preview card, select quantity, then “Add to Cart” to purchase
  11. Follow normal steps through UAccess “Financials” to place your order
  12. Allow 7–10 business days for delivery, unless you have indicated this is a rush order (2–3 business days)

Business Cards

Based on the amount of information you would like to display on your card, you may choose between the Branded-Back and the Extended-Information business card templates.

The Branded-Back comes with one template for the front…

 

  • Front: Contact information and 2-color UA Master Brand logo (UA Red and Arizona Blue)
     
    Example of Business Card Front 

…and three possible options for the back:

  • Back A: UA Master Brand logo in 2 colors (UA Red and Arizona Blue)
  • Back B: UA Master Brand logo in 1 color (Arizona Blue)
  • Back C: College/Center Logo Lockup in 2 colors (UA Red and Arizona Blue)
     
    Business Card Back Options A, B, and C     

The Extended-Information card includes 2 colors (UA Red and Arizona Blue) on both sides, with up to 2 titles on front and social media handles plus additional contact information on the back.
 

Extended business card option

If you have more than two titles, or more information than will fit on this card, please contact UA Printing Services to explore additional solutions:

UA Printing Services
Attn: Karen Campasano
PO Box 210300
Phone: 520-621-9514
USA Building, 5th Floor
email: ksc1@email.arizona.edu


Card Details

All Branded-Back and Extended-Information business cards and all Custom Cards are printed on smooth, bright white, 80# Cougar cover paper stock. All options include 2 colors (Arizona Blue and UA Red) on the front and either 1-color Arizona Blue or 2-color UA Red and Arizona Blue on the back.

Use the P.O. box mailing address with zip code 85721 for regular and express mail packages that will be distributed to you through the campus mail center. You may need to use the 85719 mailing address on your business cards if you receive a large number of packages. If so, please contact Karen Campasano for guidance.

When including UA social media addresses and phone numbers, please select from the following abbreviated options in the online drop-down menu:

Departmental Social Media:

fb: Facebook
tw: Twitter
li: LinkedIn
g+: Google+
pin: Pinterest
ig: Instagram
tb: Tumblr
yt: YouTube

Phone Numbers:

Tel: Telephone
Cell: Cellular Telephone
Ofc: Direct Office Telephone
Main: Front Desk Telephone
Lab: Laboratory Telephone
Fax: Fax Telephone

[Note: use “x” for extension, between boxes]


Custom Business Cards

At times business cards that do not fit the Branded-Back or Extended-Information card templates are needed. In these instances there are four template options:

  1. Graduate Student Business Cards
  2. Appointment Cards
  3. Department Business Cards
  4. Dual-Language Business Cards  

1. Graduate Student Cards 

University of Arizona graduate students are a significant part of our University and should have a business card that states their affiliation. Graduate students will need to provide proof of permission from their department/program head that confirms each student’s status and verifies that business cards are needed. Confirmation may be sent via letter or email to Fast Design in the Student Union Memorial Center at fdesign@email.arizona.edu or call 520-621-5305. For graduate students within UA Health Sciences units, please order through UAHS Copy Technology Services at 520-626-7070.

Costs for Graduate Student Cards generally fall to the student who places the order, unless funded by the department. There is one template option for Graduate Student Cards, which is based on the same template and same paper type as the Branded-Back business cards, but uses a blue triangle to differentiate the students.

Description: Name, contact information, and UA logo on the front, and 2-color contact information and social media handles on the back. Additional guidelines:

  1. One title per card clearly indicating student status
  2. UA official email
  3. One phone number per card – cell phone or office/lab phone
  4. Campus work/lab address

Student Researcher Example Business Card front and back

2. UA Appointment Cards

Appointment cards may be ordered by any department as needed. There is one template option for UA Appointment Cards:

Description: Red triangle on the front with contact name, title and college/department name, with space for appointment date and time. 2-color UA logo lockup on the back.

Appointment Card Example front and back

3. Department Business Cards

Department cards are not tied to an individual and may be ordered by any department to feature general contact information. There is one template option for Department Business Cards.

Description: Red triangle on the front with your department name, social media handles, and contact information. 2-color UA logo lockup on the back.

Example Department Business Card front and back

4. Dual-language Business Cards:

Dual-language cards may be ordered by any department employee as needed. There is one template option for Dual-language Cards that use traditional letters. For languages with characters that are outside of the English alphabet, a font/keystroke close to Milo Serif OT will be used.

Description: 2-color and contact information on the front in one language, and the same on the back in a second language.  

Dual Language Business Card Example front and back

Please order  "Dual-language", "Appointment", and "Department" custom cards by contacting Karen Campasano at UA Printing Services. These custom cards are printed by WestPress for a one-time $30 fee that covers manual typesetting. 

UA Printing Services
Attn: Karen Campasano
PO Box 210300
Phone: 520-621-9514
USA Building, 5th Floor
email: ksc1@email.arizona.edu


Print Letterhead

All letterhead and matching #10 envelopes are printed on bright white, 70# Cougar stock. Letterhead templates are available in seven options:

UA Master Brand, Left Header, Left Text
2-color template with the UA Master Logo at the top left, followed by your college or office contact information
 

UA Master Brand, Left Header, Right Text
2-color template with the UA Master Logo at the top left, and your college or office contact information at the top right

   

UA Master Brand, Right Header, Left Text 
2-color template with your college or office contact information at the top left, and the UA Master Logo at the top right
 
  

UA Master Brand, Footer 
2-color template with your college or office contact information at the top left, and the UA Master Logo in the footer

College/Center/Unit Logo, Left Header, Right Text
2-color template with your college/center/unit logo at the top left and your contact info at the top right 

 

College/Center/Unit Logo, Right Header, Left Text
2-color template with your college/center/unit contact info at the top left, and your logo at the top right

College/Center/Unit Logo, Footer
2-color template with your college/center/unit contact info at the top left, and your logo centered in the footer
 
 


e-Letterhead Downloads

E-letterhead templates were created for your e-mailing letterhead needs. They are built in Microsoft Word and may be emailed as Word documents or as PDFs. 

The e-letterhead templates are designed to be easy to use and to mimic your current department letterhead as closely as possible. Please contact your brand advisory team with any questions or unique letterhead needs, at brand@email.arizona.edu.

The approved templates are:

  1. UA Master Brand, Left Header, Left Text
    2-color template with the UA Master Logo and your college or office contact information in the top left of the page header
  2. UA Master Brand, Left Header, Right Text
    2-color template with the UA Master Logo at the top left and your college or office contact information in the top right of the page header
  3. UA Master Brand, Right Header, Left Text
    2-color template with your college or office contact information at the top left, and the UA Master Logo at the top right in the header
  4. UA Master Brand, Footer
    2-color template with the UA Master Logo centered at the bottom of the template, and your college or office contact information at the top left
  5. College/Center/Unit Logo, Left Header, Right Text
    2-color template with your logo at the top left and your college or office contact information at the top right of the page header
  6. College/Center/Unit Logo, Right Header, Left Text
    2-color template with your college or office contact info at the top left, and your logo at the top right
  7. College/Center/Unit Logo, Footer
    2-color template with your college or office contact info at the top left, and your logo centered at the bottom

*If you do not see templates with your department's logo, please contact your brand advisory team at brand@email.arizona.edu

Customize Header and Save to Your Templates

You will only have to perform these steps once to create your customized template:

  1. Download your desired template
  2. Open the file if it does not automatically open
  3. Your cursor will appear a the top left of the document
  4. Check to ensure your logo is accurate
  5. Depending on the template you’ve selected, enter your College/Center/Institute/Department name in place of “DEPARTMENT NAME” where it appears, and add your remaining contact information underneath
  6. When all contact information is complete, “Save as” a template (as a .dotx under file format) in the “My Templates” location in Microsoft Office User Templates (Mac) or in the User “Microsoft Word” and “Templates” folder (Windows)
  7. Close

Open Customized Template and Enter Your Text

Follow these steps each time you create a new letter with your saved, customized template:

  1. Open your customized template by opening a new Word file from "My Templates" (Mac) or "Templates" (Windows)
  2. Use your mouse to click down to where you will start your first paragraph. The document style will automatically change to paragraph format
  3. Use your mouse to click down to where you will start your first paragraph. The document style will automatically change to paragraph format
  4. Please note if you hit “Return” after you finish your contact information, the font will stay in the same style as your header. So it is recommended to use your mouse and click on your paragraph
  5. When you have completed entering your text, email as a Word document or save and email as a PDF

Envelopes

All #10 envelope templates include your program, department, college or institution name and contact information, either written or as your approved logo lockup. Additional logos or graphic elements are not allowed on the envelopes, and per guidelines from the US Post Office, address abbreviations are preferred without punctuation (e.g. “NW” instead of “N.W.” or “E Euclid Avenue” instead of “E. Euclid Avenue”).

Please choose from the following envelope designs:

  1. UA Master Brand – Arizona Blue
    Includes the Arizona Blue UA Master Logo at the top left, followed by your location
    UA Print Envelope Master Brand Arizona Blue
  2. UA Master Brand – 2-Color
    2-color template with the UA Master Logo at the top left, followed by your location 
    UA Print Envelope Master Brand 2-color
  3. Logo Lockup – One color
    Includes your Arizona Blue logo lockup at the top left, followed by your location
  4. Logo Lockup – 2-Color
    2-color template with your logo lockup at the top left, followed by your location 
  5.